One of the most enduring maxims in the world of global business is that if a company is not growing, it is dying. As new technologies make vast swaths of the retail economy redundant, and enhanced automation and Industry 4.0 re-write the rules of global manufacturing, corporations that want to stay ahead of the curve need to make sure they have the leadership, vision, and long-term plan to address the challenges of the future.
For most private and public entities, it falls to the board of directors to take responsibility for setting the tone by establishing a forward-thinking mindset at the very top.
But before a board can cultivate a culture of energetic innovation through the organization, they need to make sure the directors themselves are on the same page. This can be harder to achieve than it seems. Especially in the case of larger national or international corporations, getting the board together for an in-person meeting can present a major challenge in and of itself. Most large boards accept that a significant amount of their business will need to be conducted remotely.
New Tools Can Help Boards Communicate More Effectively
Fortunately, there are more tools than ever before to help boards communicate and collaborate together across continents and time zones, and creative boards are harnessing the best of these tools to respond creatively to the problems of distance and disconnection. Perhaps the most trusted is board portal software.
Board portals are an innovative solution to an old problem: how can directors access and handle the large volume of documents, memoranda, data files, and communication logs that are the informational life-blood of any large organization in a secure way? Many boards still rely on couriered hard copies, while others have adopted riskier but more convenient electronic alternatives like Dropbox or Google Drive.
Board portals, on the other hand, bring together the security of couriered hard copies with the convenience of digital file sharing. Board portal software from Aprio gives users the opportunity to access their entire board document library from anywhere in the world using their desktop or a mobile app, while also allowing them to add annotations, corrections, and queries that can be seen and addressed by the whole team. Aprio also comes with cutting-edge scheduling and agenda tools that make board meeting prep easier than ever.
A More Connected Board Is A More Collaborative Board
Most corporate governance experts agree that an essential element of board success is a sense of being involved in a collective project — the feeling that one is a member of a team working toward a shared set of goals. This feeling can be difficult to generate when board members only see each other a few times a year, and as boards become ever-more spread out and remotely connected it takes real work to ensure that this feeling of team spirit and collaborative momentum is maintained.
Board portal software plays a vital role in doing so because it makes it easier for board members to network, collaborate and share information on their own time, no matter where they are. And as they become more connected and cohesive as a board, this enthusiasm and energy will also have a positive impact on the organization as a whole.